Why would a small business owner need to use a project management system?

freedigitalphotos.net | Stuart Miles

freedigitalphotos.net | Stuart Miles

I recently received this reader question about a small business owner’s need for a project management system.  First, in case you’re not familiar with what a project management system is let’s define it.  Project management systems are tools that help organize, moderate, and complete a project.

If you’re like most small business owners you don’t have just one project, but many projects to complete on any given week.  It can get quite hairy to handle all that in your own brain, much less if you’re sharing responsibilities with team members.  This is why using a project management system can be so useful.

A project management system allows you to get all your thoughts, to do’s, brainstorms and other pieces of the project into one place. Tweet This!  Most project management systems are software systems that are available online and in the cloud where you can collaborate with team members no matter if they are in the office right next to you or halfway around the world. 

You might also be wondering what specific software I recommend.  The truth is there are a variety of options out there ranging from free to costly.

The following are some top project management systems:

Asana is a free to low-cost system.  It allows you to collaborate with team members without email.  With options to set up projects and even organizations within the system. 

Trello is free with limited functions and the option to upgrade to a paid account.  Organize anything, together. Trello is a collaboration tool that organizes your projects into boards. In one glance, know what’s being worked on, who’s working on what, and where something is in a process.

Workflowy again offers a free account with limited functions with the option to upgrade.  Workflowy lets you organize your brain into easily manageable lists. It also works as a single-pane outliner with inline notes. It offers one-click hoisting (zooming into branches). The online version syncs with iOS apps.

Basecamp is the sort of grandfather of them all and is a paid only option, though I believe there is a free trial.  Basecamp is a web-based project collaboration tool that allows groups of people to share files, meet deadlines, assign tasks, and centralize feedback.

There are definitely others out there, but these are well-known and among the top ten that I would recommend. 

I encourage you to try a project management tool and if you don’t like the first one you try not to give up.  It can definitely make life easier for a small business owner and their team.  It can also lead to greater productivity, which can lead to greater profits.  Using a project management system can definitely be a win-win for all involved.  

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Christian Mom of 2, animal lover, your virtual business partner helping you create success in your business, owner and CEO of Rhonda's Virtual Office and Partner of One Life ... Plan-It! discovering new passions in my business everyday and loving it!

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